Administrative Assistant II

Job Locations US-VA-Virginia Beach
Administrative Support
Full-Time Regular - 40 hours
Posted Date
2 months ago(2/13/2020 1:33 PM)


Join us as we Rise to the Challenge


At KCI, we’re building an enduring company that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in developing our team. We reward integrity and commitment, and when we do well, you do well. Our people have freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Because life’s more fun when you own it.


KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

Duties, Responsibilities & Other

  • Minimum of 5 years of office administrative experience with construction or engineering firm preferred.   Department of Transportation consultant or construction Firms desired.  Experience with engineering/construction quality control or at risk construction related administrative duties, filing, tracking test results and Daily Inspector Reports,  meeting minutes, submittal tracking, subcontractor agreements and invoicing experience. Successful candidate will have experience in a busy office working under supervision to suppport inspectors and managers to successfully and accurately complete assigned tasks with minimal oversight. Ability to create automated acrobat forms necessary. 
  • Must have strong interpersonal and communication skills as well as organizational and schedule management abilities. Candidate should be knowledgeable about and capable with computers and typical office equipment. Candidate should possess a stong working knowledge of MS and other construction management  software with a demonstrated proficiency in Word and Excel; and the ability to accept direction from multiple sources. This candidate must have the ability to work independently and manage office activities to suppor the field inspectors and managers in a field construction environment.  
  • Construction and engineering aptitude and ability to understand technical construction concpets and drawings will be a plus and make the job more enjoyable.  May be necessary to make field construction observations, deliveries, or pick ups  out of the office at times. 


  • High School diploma or equivalent is required. Some college or degree program enrollment would be a plus. 
  • Minimum of 5 years of office administrative experience.
  • Pre-employment drug screening is a condition of employment. Background and motor vehicle checks may be required based upon position.

Performance Expectations

  • Train adequate backup personnel to support your role in your absence
  • Attend monthly town hall meetings
  • Comply with all KCI policies and procedures
  • Complete other duties as required/assigned
  • Represent KCI in a positive and open manner and serve as a gatekeeper for your direct supervisor
  • Work with office manager and office management team to manage resources to achieve our goal
  • Assist with calendar and scheduling meetings as required
  • Book travel per company policy
  • Coordinate office volunteer and corporate citizenship activities
  • Draft correspondence
  • File and organize project documents and records and keep them accessible
  • Keep files accessible and organized
  • Make copies as requested
  • Order/manage office supplies through approved procurement means
  • Organize office/discipline employee events
  • Perform spreadsheet data entry as requested
  • Serve as office notary public
  • Type handwritten documents using word-processing software
  • Work with corporate charity chairperson to coordinate office charity participation



KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.


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