Administrative Assistant I

Join us as we Rise to the Challenge

At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. 

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #48 on Engineering News-Record’s list of the Top 500 design firms in the nation.

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

• This position will perform primary office reception duties and general front desk support; answering phones, routing calls, and taking accurate messages; greeting clients and visitors; scanning, email, faxing, photo-copying and general filing; assisting with travel arrangements, scheduling meetings & maintaining calendars; receiving, sorting and distributing incoming mail; posting outgoing mail and assisting with mailings; providing support for meetings/events (i.e., planning, set-up, food, beverages, etc.); entering cost data, if requested; responding to needs and requests from multiple disciplines simultaneously. This position will also perform general administrative assistant duties including managing minor office accounts, supporting the Office Manager and performing other administrative duties as assigned.
• Entry level, one to five years of office administrative experience preferred. Experience with engineering related administrative duties would be preferred. Successful candidate will have experience in a busy office working independently to successfully and accurately complete assigned tasks with minimal oversight.
• Must have strong interpersonal and communication skills as well as organizational and schedule management abilities. Candidate should be knowledgeable about computers and typical office equipment. Candidate should posses a working knowledge of Microsoft Office software with a demonstrated proficiency in Word and Excel. The ability to operate a multiline phone system is required along with the ability to accept direction from multiple sources. This candidate should possess the ability to work independently. Experience with Oracle software is a plus.

• High School diploma or equivalent is required. Some college or degree program enrollment would be a plus.
• Minimum of 0 - 2 years of experience
• Pre-employment drug screening is a condition of employment. Background and motor vehicle checks may be required based upon position.

• Complete Annual Individual Training Program
• Train adequate backup personnel to support your role in your absence
• Attend monthly town hall meetings
• Comply with all KCI policies and procedures
• Complete other duties as required/assigned
• Represent KCI in a positive and open manner and serve as a gatekeeper for your direct supervisor
• Work with office manager and office management team to manage resources to achieve our goal
• Assist with calendar and scheduling meetings as required
• Book travel per company policy
• Coordinate office volunteer and corporate citizenship activities
• Draft correspondence
• File and organize project documents and records and keep them accessible
• Keep files accessible and organized
• Make copies as requested
• Order/manage office supplies through approved procurement means
• Organize office/discipline employee events
• Perform spreadsheet data entry as requested
• Serve as office notary public
• Type handwritten documents using word-processing software
• Work with corporate charity chairperson to coordinate office charity participation

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.