Sr. Project Assistant

Join us as we Rise to the Challenge

At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employee’s have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. 

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #53 on Engineering News-Record’s list of the Top 500 design firms in the nation.

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

We are seeking a Senior Project Assisant to support our Marine and Coastal team.  This role plays a key part in managing contracts, setting up projects, maintaining salary and staffing rosters, and ensuring all project details stay aligned from start to finish.

Key Responsibilities

• Project Setup & Tracking
• Set up new projects, budgets, and task codes.
• Maintain accurate project information and support updates throughout the project lifecycle.
• Organize, track, and assist with managing contracts, amendments, and subconsultant agreements.
• Monitor deadlines, deliverables, and approval requirements.
• Maintain salary and staffing rosters to support Project Manager visibility.
• Assist with tracking project budgets, expenditures, and invoice support materials.
• Prepare reports, schedules, and project updates.
• Coordinate internal communication and help keep project tasks moving forward.
• Provide day-to-day administrative and operational support to Project Managers.
• Work closely with accounting, contracts, and other internal teams.

Preferred Experience:

• 4+ years of project coordination or administrative experience in the A/E/C or professional services industry.
• Strong organizational skills and attention to detail.
• Experience supporting project budgets, contracts, or internal workflows.
• Experience with Microsoft Dynamics 365 preferred.
• Proficiency in Microsoft Excel and related tools.

• Minimum of 5-7 years of professional experience
• High school diploma is required; bachelor’s degree preferred.
• Pre-employment drug screening and background check are conditions of employment. Motor vehicle checks may be required based upon position.